Active Listening Techniques

by Kevin on June 19, 2013

Active listening is an important life skill. Your listening skills can impact many aspects of your life, including how well you do your job or the quality of your personal relationships.

If you’re serious about maximizing your success, then you have to be serious about becoming a strong communicator. Although good communication skills include the ability to share ideas through speaking or writing, listening is a key essential component of good communication.

Here are some techniques you can use to become an active listener:

1. Be attentive. Give the speaker your undivided attention. Turn your body towards them and maintain eye contact. In addition to listening to the words being spoken, pay attention to what is said through nonverbal communication, like body language and gestures, to really understand their message.

• In order to pay full attention, you must put aside any distracting thoughts. Don’t use the speaker’s turn to prepare your response. If you’re thinking of what you’ll say next, you’re likely to miss what’s being said now.

2. Give the speaker cues to show that you’re listening. Confirm that you’re listening by using with visual cues through gestures and body language.

• A quick and easy way to communicate that you’re paying attention is to make frequent eye contact and nod when appropriate. This action shows your agreement and makes it clear that you’re engaged in what the speaker’s saying.

• Smiling, laughing and other appropriate expressions are clear responses that will let a person know you really are hearing what’s being said.

3. Respond to their message. Maintain a welcoming, open posture to show you’re receptive to what the speaker has to say. This might include facing the speaker, leaning toward them, and staying alert. Short interjections like “uh-huh” or “yes” encourage them to tell you more.

• To make it clear that you’re actively engaged in a conversation, periodically summarize what has been said. Paraphrasing can be particularly useful when someone is sharing personal feelings with you. This way you can be sure that you have a clear understanding.

• Ask questions to clarify points you don’t understand.

4. Avoid interrupting. Always be sure to allow the speaker to complete his thoughts. Interrupting someone is both rude and disconcerting. It also prevents you from hearing the full message.

• When the speaker is finished, respond accordingly and appropriately, offering your ideas and opinions in response to what he said. While you may not always agree with others, you must still be respectful.

5. Concentrate on what the speaker is saying. If you’re not accustomed to focusing intently on the words being said, it may take some time to change your habits. As with anything, the more you practice, the better you’ll become.

• Repeat the speaker’s words in your mind to help your mind focus on the meaning and prevent it from drifting off.

You’ll be surprised at how differently you’ll hear things as an active listener. If you follow these tips, you’ll not only become an active listener, but a better communicator as well.

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Top 10 Time Wasters in a Busy Society

by Kevin on June 12, 2013

Do you fall into the trap of wasting time? Time is a valuable commodity! When you waste your precious time, you’re actually preventing yourself from achieving the things you desire.

Below is a list of the top ten time wasters. If you find yourself spending too much time on these activities, try changing some of your habits so your time can be more productive and rewarding.

1. Wasting Your Worry. Many people will worry until doomsday about every little thing in their lives. This is simply unproductive and bad for your health, mind, and spirit.

• If you have something worrisome coming up, craft a plan of positive action on paper, then let it go. After all, worrying doesn’t accomplish anything positive.

2. Television. We’re a couch potato society! We schedule our lives around our favorite television shows and we spend less time doing more important activities like attending social events that could strengthen our relationships.

• Record your favorite TV shows and watch them during your leisure time, or limit your TV intake to just a couple hours a week.

3. Video and Computer Games. This is becoming such a time waster that gamers are actually developing what is called “gamers thumb,” a repetitive stress injury.

• Set time limits for yourself and your kids and help your kids understand why this is important.

4. Internet time. Are you constantly browsing the Internet, Facebook or Twitter? Are your kids hearing you say, “In a minute,” much too often when they ask you to spend time with them?

• Keep your time on the Internet short and get involved in life. Instead of chatting with your online friends, spend more time with your real-life friends and family!

5. Telephone Chatter. Sure, we like to call old friends and chat, but do you chat on the phone all day long? If you do, you may find that you get hardly anything done all day.

• Keep phone calls to a minimum or set a timer to go off after 15 minutes. This way you won’t feel deprived of a good conversation, but it won’t take over your whole day.

6. Traffic and Commuting. Some of us spend an enormous amount of time traveling to and from work. You can turn your commuting time into productive time!

• Try carpooling or taking the bus, subway or train to work. You can use this time to read, plan your day, complete paperwork, or even relax your mind before a productive day.

• If you drive, you can listen to inspiring and informative CDs or tapes to sharpen your mind each morning.

7. Hobbies. Yes, there are people who are so obsessed with a hobby that they don’t make time to do anything else. They rush home from work to their hobby, even skipping dinner.

• If this is you, schedule your hobby time so you’re not skipping meals, missing time with your family, or cutting into other productive time.

8. Daydreaming. It’s fun and healthy to dream about career ambitions or future aspirations, but when those dreams prevent you from taking action in your life, then you’re wasting time. Avoid getting bogged down with too much dreaming.

• Make a list of your goals or dreams, then take action to make those dreams come true.

9. Meetings. Although necessary, meetings can be one of the biggest time wasters of our workday. If everyone is wiped out from sitting in long meetings all day, productive time will be low.

• If you’re in charge of meetings, set timeframes for them and stick to your stated time.
• Limit the length of your meetings: keep needless chatter and agendas out of the meeting.

10. Planning. If you don’t take the time to plan your day, the important things you need to accomplish may not get done.

• Write down your daily goals and tasks.
• Schedule your day in the order of your top priorities.

There are many ways we waste our time in our everyday lives, but with a little effort, you can avoid time-wasting activities and turn that time into an advantage.

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